What is HIPAA Compliant Email?
Emails that are HIPAA compliant are run through a secure email system designed for healthcare professionals. It is used for sending Protected Health Information (PHI) to their patients and other healthcare professionals. PHI is a type of sensitive data that needs to be secured. Examples can include someone’s full name, email address, social security numbers, financial information, and much more.
These emails contain sensitive information. As such, strong security, like end-to-end encryption, is needed to protect it. In addition, best privacy practices must also be used to guarantee secure transmission over the internet.
Maintaining HIPAA compliance while sending and receiving PHI is especially important for healthcare entities. Storing or transmitting confidential information on a network that is not secure runs the risk of a data breach.
An organization must set up a HIPAA Compliant Email if they handle PHI in any form. However, this involves dealing with a complex set up process. Additionally, there are high upfront costs and ongoing expenses of managing the server on your own.
Email Security at Enterprise Guardian®
Introducing Enterprise Guardian (EnGuard®)! We built a company from the ground up specializing in secure email services. For over a decade, we’ve helped tens of thousands of customers setup private, business class email hosting. However, our services go far beyond that.
EnGuard® also provides HIPAA compliant Telehealth, Cloud Storage solutions, Chat services, Domain Registration, and more!
When it comes to personal data, it is better to be safe than sorry. Data leaks can have a detrimental impact on your bottom line. What’s even worse… your patients could experience identity theft, or even be blackmailed. These incidents are much more common than you might think.
In fact, the year 2022 accounted for over 250 million phishing attacks, making a 61% increase in comparison to 2021.
Therefore, entrusting your personal information to a company that specializes in data security tactics is one of the smartest moves you can make for your business! This will help reduce the risk of a data breach. It’s time to replace your current email server with one that meets HIPAA compliance standards. Outsource your email hosting to a provider who understands your needs!
Our service is affordable, easy to setup, and user-friendly. No IT person needed! If you can use basic email, you can use EnGuard®. So, what makes us HIPAA compliant? Read on…
HIPAA Compliant Email Requirements
Best Security Practices for Confidential Information
Many people think that deploying an email encryption solution automatically makes them HIPAA compliant. This mistake is both expensive and can damage your reputation. However, what they fail to understand is there are other requirements for HIPAA compliant email than just encryption alone.
EnGuard® is our name. Data protection is our game. Let our team of Certified HIPAA Security Experts help protect your business today!
We provide the following:
Access Control
We own our Private Cloud and operate out of (4) Ultra Secure Data Centers in California, Nevada, Texas, and New Jersey. Only Level 3 employees with the highest level privileges can physically access our servers. All our facilities have state-of-the-art video surveillance, high end security systems, and round-the-clock security guards. They are basically fortresses.
Privacy Control
We will never collect and monetize user data, ever. We do not outsource our customer service to other countries, either. You will always connect with a friendly, professional employee here in Southern California.
All our employees are college educated, passed extensive national, federal, and county criminal background checks. Furthermore, they have all passed a rigorous 10-panel drug screening. Rest assured – your data is in good hands.
Audit Controls
We keep track of everything. Logs of user ID, date, time, sender, recipient, type of encryption, and more are retained for 6 years. This data can be examined by the Department of Health and Human Services anytime during an audit. We protect our customers from unauthorized access by monitoring and recording failed login attempts, hacking activity, and password resets.
Integrity Controls
EnGuard® has implemented policies and procedures to ensure that PHI is not improperly altered or destroyed. Outgoing emails are digitally signed to ensure their integrity and authenticity. Each message passes through our Data Loss Prevention (DLP) system.
We also backup your data, something many other companies don’t do. There’s even a backup of the backup data at a Disaster Recovery site.
Transmission Security
Our technical security measures guard against unauthorized access to PHI as it is transmitted over the internet. We use the strongest encryption available with Transport Layer Security (TLS) 1.3 and 256-bit AES Encryption. The private key also known as a decryption tool is only way to decrypt the messages after you recieve them.
We offer an array of advanced features. Secure File Link allows users to send secure attachments. Our Secure Messaging System allows users to send password protected encrypted messages.
Business Associate Agreement
We provide every customer with a signed Business Associate Agreement (BAA) outlining the permitted and required uses of PHI by us. This is the legal document that proves you have HIPAA compliant Email. Moreover, a BAA ensures that the privacy and security of your email is completely protected and confidential. In a nutshell, we do not access your data outside of support purposes, period.
