Medical practices are required to follow specific guidelines to make sure they have HIPAA compliant email communications. These regulations enable healthcare providers to keep sensitive patient data secure. Enterprise Guardian offers email hosting, domain registration, and secure document storage services to medical organizations. Here is more information about HIPAA email compliance and how we can help:
HIPAA and Email Compliance
Protected Health Information (PHI) is a key focus of HIPAA’s guidelines for email communication. PHI includes any health-related information that is shared during healthcare services and can identify an individual, such as medical records or billing information. Here are some ways to promote email security and HIPAA compliance when working with PHI:
- Encryption: All emails containing PHI should be encrypted. This helps keep the information private when transmitted via email.
- Access Controls: These controls make sure only authorized individuals have access to patient-sensitive data. They might include implementing user authentication such as passwords, PINs, or two-factor authentication.
- Secure File Links: Secure file links allow providers to share private attachments with patients while protecting their information. These attachments are password-protected and expire after a set time.
- Backup and Data Retention: Emails with PHI should be backed up and safely stored. Enterprise Guardian operates using two secure data centers, providing data redundancy for increased reassurance.
Business Associate Agreement
A Business Associate Agreement is a legal contract between healthcare providers and third-party service providers that process or transmit PHI. Without a BAA in place, any emails that share PHI between medical practices and their third-party business associates would not be following HIPAA guidelines. As a Business Associate, Enterprise Guardian is aware of the responsibilities regarding safeguarding patient information and HIPAA compliance.
Risk Assessment and Prevention
As a safeguard measure, HIPAA recommends that medical practices conduct regular risk assessments. These can help identify possible vulnerabilities and test the efficacy of security measures. Enterprise Guardian offers risk assessments along with a suite of services that can assist healthcare providers with securing their organization against potential risks. Our systems stay up-to-date with the latest security protocols through regular updates and maintenance. We also offer a state-of-the-art anti-spam system to protect you against emails containing malware.
HIPAA Compliant Email Providers
To promote HIPAA compliance in your practice, partner with a secure email service provider. Enterprise Guardian has been providing HIPAA compliant email services for over a decade. Our email hosting solutions offer custom domains, allowing you to showcase your practice’s brand while keeping sensitive information private. With our services, you can store large files like test results and quickly access them through our 40GIG network. The system migration and setup are simple and can be completed entirely by our experienced team.
Stay HIPAA Compliant With Enterprise Guardian
At Enterprise Guardian, we help medical practices follow HIPAA guidelines and keep sensitive patient information secure. Our features include advanced email protection, secure instant messaging, and private video conferencing. We also offer ongoing support and training for your staff. Contact us today to learn more about our HIPAA compliant email solutions.